The Society shall be called
THE EDINBURGH GEOLOGICAL SOCIETY.
This name is registered with
the Office of the Scottish Charity Regulator as Scottish Charity number SC 008011.
The objectives of the
Society shall be the stimulation and encouragement of public interest in geology
and the advancement of geological knowledge by such means as public lectures,
symposia, conferences, the reading and discussion of original papers, excursions,
exhibitions, the maintenance of a geological library, the publication of the Scottish
Journal of Geology jointly with the Geological Society of Glasgow, and the production
of any other geological publications which may be considered desirable.
In pursuance of the objectives
set out in Law 2, the Society shall have inter alia the following powers:-
to hold, purchase, or otherwise acquire, any property which is suitable for the
3.2 to sell, or otherwise dispose of, all or any
part of the property of the Society.
3.3 to enter into legal contracts relating
to any of the Societys activities.
3.4 to effect insurance of all kinds,
which may include officers liability insurance.
3.5 to invest any funds
which are not immediately required for the Societys activities in such investments
as may be considered appropriate, and to dispose of, and vary, such investments.
to take such steps as may be deemed appropriate for the purpose of raising funds
for the Societys activities.
3.7 to accept grants, donations and legacies
of all kinds, and any reasonable conditions attaching to them.
4.1 The categories of members
and the annual subscriptions for which they shall respectively be liable shall
be as set out in the Annex.
4.2 On their admission, members shall assent to
the Laws of the Society, and shall be bound by these Laws so long as they remain
members of the Society.
Services provided by members to the Society
Where a member of the Society provides services to the Society then
maximum amount of any remuneration in respect of such services must be specified
beforehand in a written agreement and must be reasonable;
(b) the Council must
be satisfied that it would be in the interests of the Society to enter into such
5.2 Office-bearers and members of the Council of the Society
may be paid any travelling and other expenses reasonably incurred by them in connection
with their attendance at meetings of the Council, General Meetings, or meetings
of committees, or otherwise in connection with the carrying out of their duties.
Resignation and re-election of members
Notices of resignation shall be in writing and addressed to the Membership Secretary.
From the date of resignation, a member shall lose all rights of membership. Notwithstanding
resignation, all contributions and arrears of subscription at the time of resignation
remain due to the Society, and the member shall return all books and other property
belonging to the Society, borrowed by him/her, and shall make full compensation
for the same if lost or damaged.
6.2 The Society may re-elect a member who
has resigned, and who wishes to rejoin the Society.
Expulsion of members
A member may
be expelled from membership by way of a resolution passed by a simple majority
vote at an Ordinary Meeting, providing the following procedures have been observed:-
at least 21 days notice of the intention to propose the resolution must
be given to the member concerned, specifying the grounds for the proposed expulsion;
the member concerned shall be entitled to be heard, and/or represented at the
Ordinary Meeting at which the resolution is proposed.
Council and office-bearers
The affairs of the Society shall be conducted by an elected Council composed of
the office-bearers and up to six ordinary members of the Council.
8.2 The Society
shall have the following office-bearers: President, two Vice-Presidents, Secretary,
Treasurer, Lectures Secretary, Excursions Secretary, Membership Secretary, Librarian
and Archivist, two Scientific Editors, and Publications Sales Officer.
One or more Assistant Secretaries, with specified responsibilities, may be nominated
as office-bearers by the Council, to assist the Secretary in the administration
of the Societys affairs in ways considered necessary by the Council.
Office-bearers shall be honorary and shall be entitled to remuneration from the
Societys funds only in the circumstances outlined in Law 5.
Election of office-bearers and ordinary members of the Council
Ordinary members of the Council and all office-bearers shall be elected annually
at the Annual General Meeting. The period between two consecutive Annual General
Meetings shall be termed a "Year".
9.2 the office-bearers and ordinary
members of the Council shall be elected from among the Ordinary Fellows, Family
Fellows, Senior Fellows, Life Fellows and Distinguished Fellows.
9.3 (a) The
President shall be elected to serve for two consecutive years from the date of
the Annual General Meeting on which the election takes place; but shall not normally
be eligible for re-election after the expiry of this term.
(b) The Society
shall elect two Vice-Presidents, each of whom shall serve for two consecutive
years from the date of the Annual General Meeting on which they were elected.
To provide for continuity, they shall normally be elected in alternate years.
After the expiry of his/her term of office, a Vice-President shall be eligible
to be elected to any other office in the Society, including that of President.
The ordinary members of the Council shall hold office for not more than three
consecutive years at a time, but shall otherwise be eligible for election to other
9.5 All other office-bearers shall be elected for three years, but
shall be eligible for re-election.
9.6 Vacancies arising in the Council or
any office during the course of a Year may be filled by the Council for the remainder
of such Year, and holders of such interim appointments shall in all cases be eligible
The President shall lead the Society and shall ensure its adherence to the objectives
stated in Law 2 of these Laws.
(b) The President shall be a member of the Council
of the Society and of all committees of the Society.
(c) The President shall
chair all meetings of the Council of the Society and shall have both a deliberative
and a casting vote. In the absence of the President, one of the Vice-Presidents
shall take the chair.
(d) In consultation with other members of the Council,
the President shall identify suitable members of the Society to be nominated in
due course for election as President.
(e) On demitting office, the President
may remain on the Council in the position of Immediate Past President for up to
(a) In the absence of the President, one
of the Vice-Presidents shall take the chair at meetings of the Council of the
Society and shall have both a deliberative and a casting vote.
(b) Both Vice-Presidents
shall be members of the Council of the Society and of all committees of the Society.
(a) The Secretary shall record in the Societys Minute Books
the proceedings of all meetings of the Society and the Council, shall conduct
the Societys correspondence, and shall give intimation of all meetings.
The Secretary shall be a member of all committees of the Society.
and Independent Examiner
(a) The Treasurer shall receive and pay all moneys
for the Society, and shall render to the Society annually at the Annual General
Meeting an account of his/her transactions, which shall be balanced as on the
30th September in each Session. The annual accounts shall be examined by a suitably
qualified independent examiner.
(b) The Council shall approve the manner in
which payments are made from the Societys bank account, specifying the signatories
and countersignatories of cheques and the limit for which more than one signature
(c) The Treasurer shall be advised by the Finance Committee whose
convener shall be appointed by the Council. The Treasurer shall be a member of
the Finance Committee and of all other committees of the Society.
Assistant Secretaries shall assist the Secretary in whatever ways
the Council considers necessary.
10.6 Lectures Secretary
The Lectures Secretary
shall be responsible for arranging public lectures of the Society.
The Excursions Secretary shall act as convenor of the Excursions
Committee and shall be responsible for arranging excursions of the Society in
terms of Law 13.
10.8 Membership Secretary
The Membership Secretary shall
be responsible for the membership records and the Roll of the Society and shall
intimate to the Council all applications for membership.
10.9 Librarian and
The Librarian and Archivist shall have custody of the Society's Library
and of the Societys Archive, so far as they are not in the keeping of the
Librarian of the University of Edinburgh. He/she shall act as liaison officer
between the Society and the Librarian of the University of Edinburgh during the
time that the University has charge of the Society's Library and Archives.
The Scientific Editors shall be responsible, as members
of the Editorial Board, jointly with representatives of the Geological Society
of Glasgow, for the managing, editing and publication of the Scottish Journal
of Geology in terms of the Minute of Agreement and the Publishing Agreement referred
to in Law 14.1.
10.11 Publications Sales Officer
The Publications Sales
Officer shall have custody of the stocks of publications of the Society, including
unsold back numbers of the Scottish Journal of Geology and The Edinburgh Geologist,
together with any other publications which the Council shall from time to time
make available, and shall be responsible for their sale to members, to retail
outlets and the book trade, and to the public.
General functions of the Council
Members of the Council shall act as charity trustees, as defined in the Charities
and Trustee Investment (Scotland) Act 2005, in having the general control and
management of the administration of the Society.
11.2 While exercising their
powers of investment of the Societys funds, members of the Council shall
consider the suitability of any proposed investments and the need for diversification
of investments as may be appropriate to the Societys circumstances, and
shall obtain and consider proper advice about how investments should be chosen
11.3 The title to the Societys property shall be held in the
names of the President, Secretary and Treasurer of the Society for the time being,
and their successors in office; but the Societys investments may be held
in a nominee account of its investment advisers. Any person in whose name the
Societys property is held shall act in accordance with the directions issued
from time to time by the Council of the Society.
11.4 The Council may by majority
resolution remove a Council member from office where the Council finds that serious
or persistent breach of the duties of a charity trustee has been established.
The Council shall meet as often as the business of the Society requires. A Special
Meeting of the Council shall be convened by the Secretary upon receipt of a written
request signed by at least three members of the Council.
11.6 At all meetings
of the Council seven shall form a quorum.
11.7 Committees of the Society
Council shall appoint annually committees of the Society to deal with Finance,
Planning, the Clough Memorial Fund, Excursions, Publications and Geoconservation;
and may at its discretion appoint other committees to deal with such matters as
the Council may refer to them. Committees so appointed shall be answerable to
the Council for their activities. Geoconservation committees shall appoint their
own office-bearers and hold their own bank accounts. Members of committees need
not be members of the Council.
11.8 The Council shall ensure that the Societys
name and logo are not used by any other person or organisation, except with the
Councils written approval.
Meetings of the Society
(a) Ordinary Meetings shall be held at such times as the Council may
(b) The times, dates and places of Ordinary Meetings of each Session
shall be communicated to members in advance of the first meeting of each Session
by Billet which shall state the nature of the business to be transacted at each
meeting and the titles of addresses or papers to be given.
12.2 Annual General
The Annual General Meeting of the Society shall normally be held on
the third Wednesday in January each year. At this meeting reports on the Societys
activities shall be submitted by the respective office-bearers; the Treasurer
shall render his/her audited accounts in accordance with Law 10.4(a); and officers
of the Society shall be elected.
12.3 Special Meetings
The Council may at
any time call a Special Meeting of the Society, and shall be bound to do so on
receipt of the written request of at least ten members.
12.4 For any meeting
of the Society of which notice has not been given in terms of paragraphs 12.1(b)
or 12.2 of this Law, reasonable notice shall be given by the Secretary to all
members of the Society by Billet stating the time, date and place of the meeting
and the nature of the business to be transacted.
12.5 At all meetings of the
Society twenty shall form a quorum.
The excursions of the
Society shall be arranged by the Excursions Secretary as advised by the Excursions
Committee. The dates and venues of the excursions of each Session shall be communicated
to members by the Excursions Secretary a reasonable time before the first excursion
of each Session.
of the Society
14.1 The Society shall
support the publication of the Scottish Journal of Geology according to the Minute
of Agreement between the Edinburgh Geological Society and the Geological Society
of Glasgow, dated 8th October 1964; and the Publishing Agreement made between
the Edinburgh Geological Society, the Geological Society of Glasgow and the Geological
Society of London, dated 10th December 2008.
14.2 The Proceedings of the
Society shall be published annually as part of the Societys Annual Report.
The production and management of any other publications in the Societys
name shall be undertaken by persons appointed by the Council in accordance with
terms of remit approved by the Council and stated to such persons at the time
of their appointment.
The Library of the Society
of books and periodicals for the Societys library shall comply with any
purchasing policies approved by the Council.
15.2 Subject to Law 15.1, purchases
of books may be made at the Librarian's own discretion, within cash limits approved
by the Council. Purchases in excess of such limits shall require the approval
of the Council.
15.3 During the time that the Society's books are in the custody
of the Librarian of the University of Edinburgh, members may borrow books from
the Society's Library and from the University Library according to the regulations
laid down by the University of Edinburgh for members of the staff of the University.
16.1 If the Council
of the Society resolves that the Society should be dissolved, it shall convene
a General Meeting of the members; and not less than 21 days notice of the
meeting, stating the terms of the proposed resolution, shall be given to all members.
If a resolution by the Council of the Society to dissolve the Society is approved
by a two-thirds majority of those present and voting at the General Meeting, the
Council shall have power to dispose of any assets held by or on behalf of the
Society. Any assets remaining after satisfaction of the debts and liabilities
of the Society shall be transferred to the Royal Society of Edinburgh.
On dissolution, no part of the income or property of the Society shall be paid
or transferred, directly or indirectly, to any of its members.
Alteration of Laws
Laws may be altered by a resolution passed by a simple majority of Ordinary Fellows
at a Special Meeting convened for that purpose. The terms of the resolution shall
be circulated, and notice of the Special Meeting given to members, not less than
fourteen days before the meeting is convened.
17.2 No alteration shall be made
to Laws 3, 5, 16.2 or 16.3 if the effect would be that the Society would cease
to be a charity.
This and the six preceding pages contain a correct copy of
the present Constitution of the Edinburgh Geological Society, being the whole
Laws of the said Society corrected to 2 November 2011.
Angus Miller, Secretary
Bob Morley, Treasurer
2 November 2011
CATEGORIES OF MEMBERS AND ANNUAL SUBSCRIPTIONS PAYABLE
members of the Society, and the annual subscriptions for which they shall respectively
be liable, shall be in the following categories.
Ordinary Fellows, who
shall be liable to pay the full annual subscription, and who shall enjoy all the
rights of membership on its payment.
Family Fellows. Joint Fellowship
is available to an Ordinary Fellow and one member of his/her family residing at
the same address; who on being admitted shall be termed a Family Fellow. The annual
subscription payable by Family Fellows shall be one half of the ordinary annual
subscription, but they shall not be eligible to receive free copies of the Scottish
Journal of Geology. Otherwise, Family Fellows shall enjoy all the rights of Ordinary
Senior Fellows. Ordinary Fellows of more than one years
membership who have attained the age of 60 may opt to become Senior Fellows on
giving proof of their age to the Membership Secretary. The annual subscription
payable by Senior Fellows shall be one half of the ordinary annual subscription,
but they shall not be eligible to receive free copies of the Scottish Journal
Life Fellows. An Ordinary Fellow, Family Fellow or Senior
Fellow may at any time become a Life Fellow by compounding for all future annual
subscriptions with a single payment of a composition fee of fifty times the ordinary
annual subscription rate at the time of composition. The composition fee shall
be reduced by one fiftieth for each ordinary annual subscription paid previously,
and by one hundredth for each annual half subscription paid as a Senior Fellow
or Family Fellow. Life Fellows shall enjoy all the rights of Ordinary Fellows.
Associates. Persons under the age of 23 years at the beginning of the Session
of their admission, or undertaking full-time education during the Session of their
admission, may be admitted as Junior Associates. The annual subscription payable
by Junior Associates shall be one fifth of the ordinary annual subscription. They
shall not have any voice in the management of the Societys affairs, nor
receive free copies of the Scottish Journal of Geology. At the end of their current
Session as Junior Associates, they may transfer to the category of Ordinary Fellows.
Associates. Ordinary members of the Geological Society of Glasgow may be admitted
as Glasgow Associates. The annual subscription payable by Glasgow Associates shall
be one half of the ordinary annual subscription. They shall not have any voice
in the management of the Societys affairs, nor receive free copies of the
Scottish Journal of Geology.
Honorary Fellows. The Society may elect
persons as Honorary Fellows in recognition of merit or achievement in the science
of geology or for service to the Society. The number of Honorary Fellows shall
be limited to fifteen and they shall not be liable for the payment of any subscription.
Fellows. The Society may elect as Corresponding Fellows persons of scientific
merit or achievement resident outside the United Kingdom who by membership of
the Society may be enabled or assisted to extend and foster links between the
Society and the science of geology abroad. The number of Corresponding Fellows
shall be limited to twenty and they shall not be liable for the payment of any
Distinguished Fellows. The Society may elect as a Distinguished
Fellow any Fellow of the Society in recognition of exceptional service to the
Society. The number of Distinguished Fellows shall be limited to ten and they
shall not be liable for the payment of any subscription.
and Distinguished Fellows shall be elected by a majority of votes at any Ordinary
Meeting of the Society on the recommendation of the Council of the Society, intimated
at a previous Ordinary Meeting. On election, they shall each receive the Societys
Diploma; and during the period of their membership a copy of the Scottish Journal
of Geology without charge. Honorary and Corresponding Fellows shall have no voice
in the management of the Societys affairs.
In the event of a members
subscription remaining unpaid for the period of six months from 1 October in each
Session, the member defaulting shall, if the Council so determine, cease to be
a member of the Society.